Viewing Daily Notes

Daily notes allow student staff such as resident assistants to record extended notes for record keeping purposes. Daily notes can be utilized for documenting events, incidents, and any activities that occur during a staff member’s duty shift. 

This feature can be utilized by student staff or other housing staff to ensure that important information is recorded and communicated to the appropriate parties.

Duty Log

Key elements often included in a duty log are:

• Date and Time: When the event or activity occurred.
• Staff on Duty: Names of the staff members who were on duty during the shift.
• Incidents: Details of any incidents, including descriptions of what happened, who was involved, and any actions taken.
• Maintenance Issues: Reports of any maintenance problems that were identified during the shift.
• Safety and Security Checks: Notes on routine checks performed to ensure the safety and security of the housing facility.
• Visitor Information: Documentation of any guests or visitors, including the purpose and duration of their visit.
• Resident Interactions: Summaries of significant interactions with residents, such as conflicts or support provided.
• Policy Violations: Records of any policy violations observed and the steps taken to address them.
• Follow-up Actions: Any tasks or actions that need to be followed up by the next shift or other staff members.

To view daily notes, click Student Staff from the navigation panel.

 

Click Updates.

 

The updates section provides you access to all submitted daily notes and interactions.

 

Click Filter by Type to select and view only Daily Notes.

Daily notes can be filtered by specified date periods.

 

The body content of daily notes are searchable typing in keywords, names, or dates in the search bar.