Edit Custom Profile Fields on a Profile

Last updated: October 5, 2026

You can edit custom profile field values for individual students directly from their profile, or update the same field across multiple students at once using bulk actions from the Profiles table.

Individual edits are useful for correcting a single student's record. Bulk edits are useful when you need to apply the same value to many students at once, such as updating a class standing or housing status after a data import.

 

Edit a field on an individual profile

Open the profile details

Navigate to a student's profile page (or any page that contains the profile details). The Profile details panel on the left shows all visible custom fields grouped by category. Click the Manage button in the profile details panel to open the field editor.

Student profile page showing Profile details panel with Manage button and fields grouped under GENERAL and ACADEMIC RECORDS sections

 

Make your changes

The Profile Details modal opens, showing all fields organized by category. Each field has a pencil edit icon next to its current value. Click the icon to edit the field.

Profile Details modal showing fields grouped by category with pencil edit icons next to each value

 

For choice and dropdown fields, a dropdown menu opens with the available options. Select the new value and confirm with the checkmark, or cancel with the X.

Profile Details modal with a choice field dropdown open showing options like 2026 Grad, 2027 Grad, 2028 Grad, and No Graduation On Record

 

Review the update

After saving, the field shows the new value. Any tags associated with that option are automatically applied to the student's profile. The modal also shows when the field was last updated and which tags are now active.

Profile Details modal showing a field updated to 2028 Grad with Upcoming Grad tag badge and last updated timestamp

Close the modal to return to the profile. The updated value appears in the profile details panel and any connected tags are reflected in the student's tag management section.

 

View archived fields

Check the Show Archived Fields checkbox in the Profile Details modal to display archived fields alongside active ones. Archived fields are marked with an archive icon and cannot be edited.

Profile Details modal with Show Archived Fields checked, displaying an archived Credits Completed On Record field with archive icon

 

Bulk edit from the Profiles table

Select the students

Go to the Profiles table (or other applicable tables) and select the students you want to update andClick the actions dropdown and select Edit Custom Profile Fields.

Profiles table with five records selected and bulk action dropdown open showing Edit Custom Profile Fields option
 

Select the field and new value

Choose a category from the Select Category dropdown, then choose the specific field from the Select Field dropdown.

Bulk edit profile fields modal Step 1 showing Select Category and Select Field dropdowns

 

Select the option you want to apply to all selected students.

Bulk edit profile fields modal with Academic Records category selected, Minor On Record field chosen, and Sports Science selected as the new value

 

Click Continue to proceed to Review Changes, where you can confirm the update before it is applied to all selected profiles. The review screen shows the field being updated, the new value, the number of affected students, and a summary of the change. Click Update [X] Profiles to apply the changes.

Bulk edit profile fields Step 2 Review Changes showing confirmation to update Minor On Record to Sports Science for 5 selected profiles with Update 5 Profiles button
 

Where the changes appear

After editing, the updated values appear in:

  • The student's Profile details panel on their profile page
  • The student's Tags Management section, if the field option is connected to tags

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