Guardian Participation in Housing Processes

Guardian participation in Housing.Cloud is an optional feature designed to help institutions manage housing processes for students under 18. By incorporating guardians into workflows, such as signing documents or providing contact information, administrators can ensure compliance with legal and institutional requirements while maintaining a streamlined process.

This feature simplifies the management of underage students by collecting and utilizing guardian contact details and enabling guardian involvement only where necessary.

 

How Guardian Information Is Collected

Guardian contact details can be gathered through the following methods:

SIS Integration: Automatically import guardian information from your institution’s Student Information System (SIS), ensuring data is accurate and ready for use.

Profile Confirmation Stage: Collect guardian information directly from students during the profile confirmation stage of their application, ensuring no required details are missed. Learn more about requiring guardian contact input during profile confirmation here.

 

Configure Guardian Participation in Housing Processes

To enable guardian involvement, you can configure your system through the following settings:

 

Create Document Templates with Guardian Fields: Design document templates to include fields for guardian signatures, initials, or other required information. Learn more about creating document templates here.

 

Enable Guardian Documents in Housing Cycles: Use cycle configurations to designate specific documents as requiring guardian signatures for students under 18.

 

Send Documents to Guardians: Set up workflows to send signature requests and track guardian responses. Learn more about how guardian signatures work here.