Understanding Residency Statuses

Last updated: August 28, 2026

Assigned:

  • Meaning: Residency exists, but current date and time is prior to Residency start date
  • Triggering Action: New Residency created
  • Impact on Billing: Full Bill or Prorated Bill (dependent if an admin explicitly created a prorated charge during assignment creation)
  • Impact on Residency Dates: Residency Start and End date set to admin specified dates (cycle used as default)
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: Bed will not be available (will have assigned status) between the Admin specified dates (cycle used as default)

 

Incoming:

  • Meaning: Current date and time is after the Residency Start date, but Resident has not checked in
  • Triggering Action: Automated by HC not Admin action
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: N/A

 

Move-In Scheduled:

  • Meaning: The Resident is assigned to a Moving Group
  • Triggering Action: Moving group assignment by admin or student
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: N/A

  • Impact on Bed Availability: N/A

     

Current:

  • Meaning: The Resident has checked in
  • Triggering Action: Check in by admin or RA
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: The move in date is set to the current date and time
  • Impact on Bed Availability: N/A

 

Move-Out Scheduled:

  • Meaning: The Resident is assigned to a Moving Group
  • Triggering Action: Moving group assignment by admin or student
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: N/A

 

Moved Out:

  • Meaning: The Resident has checked out
  • Triggering Action: Checked Out by admin or RA
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: The move out date is set to the current date and time
  • Impact on Bed Availability: N/A

 

Overstay:

  • Meaning: Current date and time is after the Residency Start date, but Resident has not checked out
  • Triggering Action: Automated by HC not Admin action
  • Impact on Billing: N/A
  • Impact on Residency Dates: N/A
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: N/A

 

Canceled:

  • Meaning: The Residency was canceled
  • Triggering Action: Explicit cancellation by an admin
  • Impact on Billing: Full refund
  • Impact on Residency Dates: The Residency end date will be updated to be the effective cancellation date. The effective cancellation date may be in the future
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: Bed will become available on the effective cancellation date

 

Early Termination:

  • Meaning: The Residency was terminated early
  • Triggering Action: Explicit early termination action by an admin
  • Impact on Billing: Prorated refund
  • Impact on Residency Dates: The Residency end date will be updated to be the effective early termination date. The effective early termination date may be in the future
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: Bed will become available on the effective early termination date

 

Transferred:

  • Meaning: The Student was transferred, to a different bed
  • Triggering Action: Explicit bed transfer or room swap action by an admin
  • Impact on Billing: Prorated refund
  • Impact on Residency Dates: The Residency end date will be updated to be the effective transfer date. The effective early termination date may be in the future
  • Impact on Move In/Out Dates: N/A
  • Impact on Bed Availability: Bed will become available on the effective transfer date

 

 

Important Notes:

  • Impact on Billing can potentially be different for every Institution