Configure Housing Cycle Fees

Last updated: August 28, 2026

Housing cycle fees are an optional feature that allows institutions to apply one-time charges to students based on specific actions within the housing process. Unlike standard housing or meal plan charges, fees are ad-hoc charges that administrators can configure to trigger when a student submits an application, receives approval, or is assigned a bed. These fees do not replace standard billing structures but provide flexibility for institutions to manage additional charges as needed.

 

Fees within a cycle are only available if your institution has integrated with a third-party payment collector. 

 

Add a Fee

Navigate to the Setup section of the admin portal and select Housing Cycles.

 

Choose the housing cycle you want to configure.

 

Click Fees from the housing cycle options.

 

Click Edit to access fee options.

 

Click Add Fee to create a new fee.

 

Fees associated with your housing cycle require a name, a fee amount, a description of the fee for students, and a trigger.

  • Name: A descriptive name for the fee.
  • Fee Amount: The monetary value of the fee.
  • Description: A brief explanation of the fee, visible in the admin portal.
  • Trigger: The action that will activate the fee.

Fees are applied based on specific triggers within the housing cycle.

  • Application Submitted: The fee applies when a student submits their housing application.
  • Application Approved: The fee applies when the housing administrator approves the application.
  • Bed Assigned: The fee applies when a bed is assigned, either manually by staff or selected by the student.

Once all details are entered, click Save to add the fee to the housing cycle.

 

The fee is now active and will generate transactions for students based on the selected trigger.

 

Edit a Fee

From the Fees section of the housing cycle, click Edit to access fee options.

 

Click the fee name you want to modify.

 

Make any adjustments to the fee then click Save to apply the updates.

 

Delete a Fee

Follow the same steps to access the fee, then click Delete.

 

Click Confirm to remove the fee from the housing cycle.

 

The fee is now removed from the fee list. Click Save to finalize the removal and update the housing cycle.

Note: Deleting a fee does not delete any previously generated transactions associated with the fee.