Managing Check-in & Check-out Flows
Last updated: August 28, 2026
This guide will demonstrate how to manage the check-in and check-out process on the Housing.Cloud platform.
Managing Check-in & Check-out as a Housing Staffer
This guide provides step-by-step instructions for housing staff members on how to effectively manage the check-in and check-out process for residents. It covers finding residents, assigning keys, adding notes, and completing check-in. This guide is essential for housing staff members to ensure a smooth and efficient check-in and check-out experience for residents.
1. The check-in and check-out process allows a housing staff member to check in residents to their rooms. To start the process of checking in residents, Click Staff.
2. Click Check In.
3. The first step is to Find Resident. Find the resident that you want to check in with.
4. You can use the search field to search for the resident by name.
5. You can also search for students using the different available filters.
Not Moved In will filter and show all the residents who have not moved in.
Moved In will show students who have moved in
Moved Out will show residents who have moved out.
6. Click Show My Students Only to show the filter results.
7. Click Reset to reset the filters.
8. Click Show My Students Only to show the residents to whom the staffer is assigned.
9. Once you've found the resident you want to check in, Click Check-In.
10. Click Next: Issue Key to assign and issue a key.
11. Click on one of the keys that are assigned to the room.
12. Click Next: Complete Check-In.
13. Click this field to add any resident notes.
14. Click Confirm Check-In.
15. Click Back To Roster.
