Manage Field Visibility in the Resident Portal
Last updated: October 5, 2026
Field Management allows admins to control which data fields are visible to students in specific sections of the Resident Portal. These settings determine whether students can see things like staff contact information, roommate details, and suite assignments — and can be adjusted at any time to support your institution’s communication or privacy needs.
Each field corresponds to a section of the Resident Portal and can be toggled on or off to show or hide specific content. Changes apply globally and take effect immediately for all students.
System Behavior
Changes in field management are not user-specific — they apply across the entire student experience. Enabling certain fields may expose personal information such as email addresses, phone numbers, or room assignments. Some fields, like those that show roommate or suite occupants, include activity tracking so your team can clearly see who enabled or disabled them. Make these changes in coordination with your campus policies or departmental privacy preferences.
Manage Fields
Click Setup in the admin portal and select Field Management.
The page displays a list of fields grouped by the section of the Resident Portal where each appears. Use the toggles to enable or disable each field as needed.
Note: Changes save automatically upon toggled on or off.
Manage Sensitive Fields
Some fields — such as Room Occupants and Suite Occupants — may expose assignment-level data and are protected with an extra confirmation step.
Turn the field toggle on or off as needed.
When toggled on, a warning message will appear with details about what enabling the field may expose.
Review the warning and click I Understand the Risks to proceed.
The field option will now be activated.
Sensitive Field Activity Log
Once enabled, click the Activity Log button next to the field.
The activity log will open and display a record of visibility changes, including the admin user, timestamp, and whether the setting was turned on or off.
Field Management Options
Not all fields in the Resident Portal can be managed through Field Management. View the list of available fields and what each toggle controls here.