Run a Report and Read the Results

Running a report shows live results from your current housing data. Once a report is showing live results, you can review, export, or share them. This article covers how to run a report, how to read each state of the results grid, and what the 10,000-row limit means for your results.

Run a Report

Open a report and click Run to execute its current setup and fill the Results panel. For example, open a “Current occupancy by building” report and click Run to see how many beds are filled in each building right now.

The report’s last-run time updates when you run it. Running a report does not count as an edit, so you can run a report you only have permission to view.

See Results as a Table or Chart

Results appear as a table — the grid — by default. The same report can also be shown as a chart on the same setup. For chart options, see Add Charts to a Report.

Read the Results Grid

After you run a report, the Results panel shows one of these states:

• Idle — you haven’t run the report yet.
• Loading — the report is running.
• Live — results are shown in the grid.
• Empty — the report ran, but no rows matched. Your filters may be too narrow.
• Error — the report couldn’t run. See Troubleshoot Report Errors and Warnings.
• Truncated — the report matched more rows than the grid can show.

When results are live, the grid fills with matching rows and columns:

When no rows match, the grid shows an empty state:

When a report fails to run, the grid shows an error state:

Row Limit and Truncation

A report returns at most 10,000 rows. If a report would return more, you see the first 10,000 rows and a truncation warning.

What’s Next

• Change what a report shows — see Build a Report.
• Export results or schedule delivery — see Export a Report and Schedule Reports.
• Resolve an error or warning — see Troubleshoot Report Errors and Warnings.